In the staffing industry it is all about hours, costs and fast invoicing. Approved timesheets need to flow seamlessly into invoices, and G-accounts are indispensable for temporary employment liability. eConnect supports the full chain from timecard to invoice via Peppol, in the SETU standard.
Why eConnect for the staffing industry?
eConnect supports e-timecards via Peppol in SETU format. Hours worked and expenses of temporary workers are exchanged digitally, including corrections. An approved timesheet serves as the source for automatic invoicing. Combined with G-account support for temporary employment liability, eConnect covers the full processing chain of the staffing industry.
Exchange of hours worked and expenses via the Peppol network in SETU format. Weekly submission with support for corrections. Secure, standardised and automatic.
An approved timesheet serves as the source for automatic invoicing. The full process from time registration to invoice dispatch runs digitally, without manual intervention.
When hiring temporary staff, the hirer is liable for the payroll taxes and VAT of the staffing agency. The G-account reduces this risk. eConnect processes G-account invoices automatically with the correct payment split.
Full support for SETU HR-XML messages via Peppol: Timecard, Assignment, HumanResource, StaffingOrder and associated status messages. Including Timecard v2.0 for internationalisation.
The process starts with the assignment exchange: the client and the staffing agency exchange the assignment digitally via Peppol. The temporary worker then registers hours worked and expenses weekly in a timecard. This timecard is sent via Peppol in SETU format to the client for approval. After approval, the timesheet forms the basis for automatic invoicing. The invoice is sent back to the client via Peppol, including all hour details.
eConnect also supports secondary delivery: timecards can be sent simultaneously to the provider and subcontractor, or forwarded after correction. For corrections, the adjusted timecard is sent again via Peppol.
The Dutch central government sends e-timecards via eConnect. This makes it one of the strongest references for this functionality. eConnect is the supplier of the Dutch central government Access Point on Peppol (Digipoort/Logius) and processes all e-invoices (incoming and outgoing) for the central government. The same infrastructure is used for the exchange of e-timecards in SETU format. The transition to eConnect was completed without disruptions. Edward Mauritz, project manager e-Procurement at Logius: "What was very pleasant was that there was a great deal of trust throughout the entire process. The train just kept running."
When hiring temporary workers, the hirer can be held liable for the payroll taxes and VAT that the staffing agency owes. This is called temporary employment liability (inlenersaansprakelijkheid). The G-account is the instrument to reduce this risk: the hirer deposits the estimated amount for payroll taxes and VAT into the staffing agency's blocked G-account. The remaining invoice amount goes to the regular bank account.
eConnect automatically recognises G-account IBAN numbers (the "099" sequence) on PDF invoices and processes the split between blocked and regular payment in the e-invoice. As supplementary risk mitigation, the hirer can request a Statement of Payment Conduct from the staffing agency.
E-timecards are digital timesheets exchanged via the Peppol network in SETU format. They contain the hours worked, expenses and any corrections for a temporary worker. Instead of paper timesheets or ad-hoc emails, the exchange of hours runs in a standardised and secure way via Peppol. The client receives the timecard digitally, approves it, and the approved hours automatically form the basis for invoicing.
After the client approves the timecard, an invoice is automatically generated based on the approved hours and expenses. This invoice is sent via Peppol, including all hour details at line level. The entire process from time registration to invoice dispatch runs digitally. Corrections to timecards are sent as adjustments via Peppol and can lead to adjusted invoicing. For secondary delivery (subcontracting), timecards can be forwarded to multiple parties simultaneously.
The G-account works in the staffing industry the same way as in construction. eConnect automatically recognises the G-account IBAN number on the invoice and includes it as a separate field in the e-invoice via the NLCIUS G-account extension. The receiving software package then processes two partial payments: the payroll tax/VAT portion to the G-account and the remaining amount to the staffing agency's regular bank account. This requires the software package to support G-account processing.
eConnect supports the full set of SETU HR-XML messages via Peppol: Timecard v1.4, Assignment v1.4.1, Assignment Status v1.4, HumanResource v1.4, HumanResource Status v1.4, StaffingOrder v1.4 and StaffingOrder Status v1.4. In addition, Timecard v2.0 is supported, which focuses on internationalisation with fields such as documentId, schemeAgencyId, legalId and taxId. This covers the full spectrum from assignment to time registration and invoicing.
Yes. The SETU process covers more than just timecards and invoices. eConnect supports the full chain: from the assignment exchange (Assignment) and the selection process (StaffingOrder) to time registration (Timecard) and the final invoicing. All messages are exchanged via the Peppol network in SETU HR-XML format, ensuring that communication between the staffing agency and client runs fully standardised and secure.
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See also: Peppol · Construction (G-account) · E-invoicing