Housing associations receive large volumes of energy invoices that need to be allocated per property unit. In addition, associations work with subcontractors for maintenance and renovation, where G-accounts and reverse-charged VAT are common practice. eConnect automates this entire process, from invoice receipt to posting per property.
Why eConnect for housing associations?
eConnect combines energy invoice processing per EAN code with G-account support, VAT basis recognition and Rule Based Enrichment (RBE) for automatic posting per property unit. With partners DataRotonde and Databalk and direct client relationships, eConnect is a trusted name in the housing association sector.
Energy e-invoices via Peppol are automatically split per EAN code per property unit. Periodic energy costs per object are realised by processing the e-invoice with the correct EAN mapping.
Automatic posting per property unit via RBE: EAN numbers are linked to property numbers or IO numbers. The invoice is enriched with data that is not on the original document.
Relevant for subcontracting in maintenance and renovation. eConnect automatically recognises G-account IBAN numbers and processes the split between blocked and regular payment.
The IDR recognises VAT bases on reverse-charged invoices and automatically assigns the correct VAT code (AE for domestic reverse charge, K for intra-Community, G for export). Particularly relevant for subcontracting.
One email address for multiple administrations. The system recognises, based on name, address and aliases (building name to administration number), which administration an invoice should be routed to.
Automatic posting in the ERP system via the Autopilot. Combined with RBE, invoices are posted to the correct general ledger account and property unit without manual intervention.
Havensteder is a housing association that works with Empire ERP and Grip ERP. eConnect handles the integration via PSB and platform with a custom Autopilot connection to Empire ERP and a generic Autopilot to Grip ERP. Custom invoice line recognition ensures that invoices are posted to the correct general ledger account. RBE enriches invoices with data that is not on the original document, such as property numbers and IO numbers.
eConnect works with two partners active in the housing association market.
DataRotonde has integrated eConnect's Peppol Access Point, enabling their clients to exchange e-invoices and e-Procurement messages via Peppol. DataRotonde is active in the market for digital transactions and housing associations.
Databalk is a Microsoft Dynamics 365 Business Central partner active in the housing association market. Automatic posting of energy invoices per property unit via RBE is a core part of their solution.
In addition to these partner channels, eConnect also has direct clients in the housing association sector.
Energy e-invoices arriving via Peppol contain EAN codes per metering location. eConnect links these EAN codes to property numbers or IO numbers via Rule Based Enrichment (RBE). Each invoice line is enriched with the data of the corresponding property unit, so costs are automatically posted to the correct object in the ERP system. This process runs fully automatically, without staff having to manually assign invoice lines to properties.
RBE stands for Rule Based Enrichment. It is a rule-based engine that automatically enriches invoices with additional data based on smart instructions. For housing associations this specifically means that an EAN number on an energy invoice is automatically linked to the property number or IO number in the ERP system. The Autopilot then uses this enriched data for automatic posting. Setting up RBE rules is handled by eConnect's technical team.
Yes. The IDR (Intelligent Document Recogniser) automatically recognises VAT bases on reverse-charged invoices. For subcontracting in maintenance or renovation, reverse-charged VAT is common practice. eConnect detects the VAT percentage (0%) in combination with the reverse charge indication and automatically applies the correct VAT code in accordance with EN16931/NLCIUS. Combined with G-account recognition and RBE, the entire processing chain can run automatically, from invoice receipt to posting per property unit.
Yes. With administration detection you receive all invoices via a single email address, regardless of which administration they are intended for. The system automatically recognises the correct administration based on name and address. For housing associations the alias function is particularly valuable: a building name is automatically linked to the corresponding administration number. In case of doubt, the detection falls through to the Quality Control team for manual verification. Administration detection is available from the Professional subscription.
eConnect integrates with a wide range of ERP systems. For housing associations, the integrations with Empire ERP (via custom Autopilot at Havensteder), Dynamics 365 Business Central (via partner Databalk) and DataRotonde are particularly relevant. In addition, eConnect integrates with more than 100 software packages and offers a REST API for direct integration. Get in touch to discuss the options for your specific ERP environment.
Want to know how eConnect can automate invoice processing for your housing association?
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See also: Construction · Scan & Recognise · Software integrations